EVENT
Union Street Festival will be featuring the top Bay Area food and drinks on June 3rd (Saturday) 11am to 7pm and June 4th (Sunday) 10am to 6pm.
REGISTRATION
Acceptance is made through a juried process, and there is no guarantee of a spot within the
event. There are limited spaces for the event, and food will be critiqued based on quality and
uniqueness to provide a wide variety to the event. This application is for both prepackaged food and onsite food prep companies.
Kick-off Summer In The City and enjoy the City’s best festival lineup featuring:
• High-end handmade arts and crafts by the west coast’s top art designers and creators
• Exceptional non-stop live music
• Delicious food and drinks with the Bay’s best food trucks and vendors
• Premium wine, seasonal craft beer, and signature cocktails
• Artisan specialty food makers
• Kids Funzone with action-packed fun and games
• The fan favorite Waiters Race
• Organic and green products showcase, health and wellness displays, and home and garden exhibits.
Food Vendors are required to carry their own insurance, fill out the necessary San Francisco
Health Department and Fire Department forms (once accepted), comply with San Francisco's Zero Waste ordinance, and must be self-contained. There is no power available on site and if you need power you must be able to provide your own whisper quiet generator following the San Francisco Fire Department Guidelines, or power station to supply your needs.
For more questions please refer to the FAQ’s below.
Apply in the link below
About the Event
When and where is Union Street Festival?
Union Street Festival takes place June 3-4, 2023 • 11am to 7pm (Saturday), 10am to 6pm (Sunday) in the historic Cow Hollow District in San Francisco. Located on Union Street between Gough Street and Filmore Street.
What are the COVID-19 protocols?
We want to ensure the safety of our guests and vendors and take sanitation and health very seriously. We recommend that attendees, and vendors use proper hygiene and ensure they are washing their hands properly, using sanitation ointments like denatured alcohol when handling items between clients shopping in your booth. We encourage keeping a safe distance and recommend the use of face coverings. If you are feeling unwell before the event we ask that our vendors take a covid test to ensure they are not infected with Covid-19 and spreading it to other patrons and vendors. If you test positive for covid-19 before the event please send us your positive test and the event management staff will work with you to help ensure either a safe breakdown of your items before the event opens back up Sunday morning or if before the event to help reimburse your space fee.
Will the event still take place if there is inclement weather?
Union Street Festival is a rain or shine event.
What is the weather typically like during the event?
The average weather for Union Street Festival is a pleasant 70 degrees and is historically a sunny month with an average of 25 days of sunshine throughout the month.
Application and Process
When do the applications close?
Applications for food vendors soft close midnight, April 15th and late applications close midnight May 15th which is also the final deadline to submit your application. Applications received between April 15th to May 15th will incur a $100 late fee added to their final space cost if they are accepted as a participating food vendor. There are no refunds after May 15th.
Are late applications accepted?
Applications received during the late application period April 15th to May 15th will be accepted; however, there is an additional $100 late fee added to the final booth cost if you are accepted. There is no additional late application fee and is still the standard $25 application fee.
Is there an application fee?
There is a non-refundable application fee of $25 for all applications. The application fee is separate from your space fee and does not count towards your space cost. If you must cancel your application to be a part of the 2023 Union Street Festival, please contact the organizers before May 15th to either process a refund if you have been previously accepted to participate or before you receive your acceptance letter and charged for your space fee. There are no refunds after May 15th.
What are the space costs for prepackaged food vendors (spices, sauces etc.)?
Prepackaged food vendors who are not producing/preparing food or drinks on-site will be located within the artist placement groupings. Examples of prepackaged food vendors are small batch producers who have artisan specialty goods prepackaged for sale – spices, oils, nuts, jerky, sauces, bottled beverages, etc, that are intended to be taken home and not to be consumed on-site. •10’x10’ Space - $450 + Health Dept. Fee •10’x10’ Corner Space - $600 + Health Dept. Fee •10’x20’ Space - $900 + Health Dept. Fee
What are the space costs for on-site food and drink prep vendors (Food trucks, food booths etc.)?
On-site food vendors are defined as vendors that produce/cook/prepare food or drinks on-site to feed festival patrons. Examples of on-site food vendors preparing and serving food to be consumed at the event include vendors operating from food trucks, food booths and food carts that produce food and drinks to be consumed at the event including specialty items like ice cream/desserts, smoothies, etc. •5'x5' Cart Space - $750 + Health Dept. and Fire Department Fee •10’x10’ Food Vendor Space & Food Truck - $1,500 flat rate + Health Dept. and Fire Department Fee. For vendors operating from a booth, this fee includes one 10' x 10' serving space (max size, no double serving spaces) plus one additional 10' x 10' cooking/prep space if needed. For vendors operating from a food truck, this fee includes sufficient space to accomodate the food truck footprint. Space will be limited to an as needed basis (no spillover space) and there are no guarantees for larger spaces than stated above.
What do the organizers look for in choosing a food vendor?
Organizers are looking to provide a top experience for our guests by the very best, freshest, creative and inspired local food the Bay has to offer. We prize local chefs and look for food and drinks that offer a high level of quality, attention to presentation and professionalism. The food at the event will be highly competitive and strongly urge you present your best dishes to increase your likelihood of being picked as a vendor. Union Street Festival looks to also present a higher level of standard to event food and looks to provide attendees with restaurant quality food.
When will I be charged for my space cost if accepted?
After you receive your acceptance letter, your booth space fee will be charged between 1-5 business days automatically after approval. If you must withdraw your application we strongly recommend reaching out as soon as you receive your acceptance letter or before so you are not processed your space fee. There are no refunds after May 15th.
What is included in the space cost?
Space fees include the space itself only and do not include any additional items like tents, table, chairs or other supplies. Food vendors must provide everything they need to operate and cover all of their needs as a vendor. Vendors with tents are required to bring their own weights to stabilize their tents. Tents and all objects are limited to a 10' height limit required to comply with MUNI overhead wiring height limit requirements. Vendors are not allowed to have any objects extending vertically or horizontally from their tent or truck.
Can I share my space with another vendor?
No vendor shall assign, sublet, or apportion the whole or any part of the space allotted or have any representatives, equipment or materials from anyone other than its own company in their assigned vendor space. Vendors are prohibited from promoting 3rd party brands and products through a private sponsorship arrangement.
When will I be notified if I have been accepted?
Applications will be approved on an on-going process throughout the application open period. After the application period closes May 15th all food vendors that have not yet been accepted will be informed by May 17th if they have been accepted or added to the waitlist.
Is there a waitlist if there are no more available spots?
There will be an active waitlist for any food vendors that are still waiting for final acceptance if there are no more available vendor spaces. In the application process, please let us know how close to the event you are able to wait before being approved if any vendors cancel their application.
Can I cancel my application after applying?
If you need to cancel your application to be a part of the 2023 Union Street Festival, please contact us before May 15th to either process a refund if you have been previously accepted to participate or before you receive your acceptance letter and charged for your booth space fee. There are no refunds after May 15th.
What are the Terms & Conditions?
I release, indemnify and hold harmless, Miramar Events, it’s clients and affiliated organizations or entities, directors, officers, agents or employees, or any of the above from any and all liabilities, demands, claims, damages or costs to property or persons as a result of my participation in any of the 2023 Union Street Festival. I further release and indemnify Miramar Events and all of its duly appointed representatives of all liability and responsibility for any injury, damage or loss sustained by exhibitors, guests or any other participants before, during or after each event as a result of the display of my work, equipment or materials. I understand that Miramar Events reserves the right to remove anything that does not meet the standards set forth in this application. I understand that there are no refunds or rain checks due to inclement weather. In consideration of acceptance of my application, I agree to accept all decisions of Miramar Events and agree to allow them use of the enclosed slides and photos and other promotional materials including photographs and videotape taken at each event for the purposes of promoting the events this year and in future years. SELLER’S PERMIT NUMBER IS REQUIRED: Every vendor must submit their sellers permit name and number in this application. It is the responsibility of each vendor to be in compliance with the State Board of Equalization requirements for selling product at a special event. Seller’s permits can be obtained at any local Board of Equalization office at no cost. Information is available at 1-800-400-7115 or www.boe.ca.gov. LIABILITY INSURANCE: Vendor understands they must carry liability insurance and are required to list Miramar Events, 1327 Livingston Avenue, Pacifica CA 94044 and the Union Street Association, 2055 Lombard Street,San Francisco CA 94147 APPLICATIONS AND FEES: Applications for rental of vendor space shall be subject to the approval of Miramar Events, and Miramar Events reserves the right to reject applications for spaces with or without cause if in the best interest of the event. Return of signed agreement without payment does not reserve exhibit space. No refunds for space fees will be allowed after May 15th. CANCELLATIONS AND REFUNDS: Vendors requesting cancellation will receive a refund of their fee less a $25 application processing fee. SUBLETTING SPACE: No vendor shall assign, sublet, or apportion the whole or any part of the space allotted, or have any representatives, equipment, or materials from anyone other than its own company in the said exhibit space. WAIVER OF LIABILITY: Vendor expressly releases the Union Street Association and Miramar Events, the event facility and their respective directors, officers, agents, employees, volunteers and servants for any damage or injury that may happen to the exhibitor or its agents, servants, employees, or property from any cause whatsoever except the gross negligence or willful misconduct of the former. Union Street Association and Miramar Events, their staff, employees, and agents assume no responsibility or liability whatsoever in matters relating to restrictions imposed on any exhibitor by any governmental agency. INDEMNITY: The vendor is responsible for any and all demands on account of any injury or death, or damage to property occurring in or upon any portion of the Vendor Area leased or used by Vendor which are caused by the acts or omission of vendor, or their employees, representatives, servants, agents, licensees, invitees, patrons, guests, or contractors. Vendor shall defend, indemnify, and hold harmless the Union Street Association and Miramar Events excepting loss by negligent acts of Union Street Association and Miramar Events their officers, employees, and agents from and against any and all claims, demands, actions, causes of actions, penalties, judgments, and liabilities of every kind and description (including court costs and reasonable attorney's fees). FIRE EXTINGUISHERS: The vendor acknowldges that the San Francisco Fire Department requires all vendors to have a visible and easily accessible 2A:10BC rated fire extinguisher in their space. Fire Departments are very particular in requiring that if the extinguisher is recently purchased, it must be stamped with the CURRENT year on the body (check the label or the bottom of the unit--not the date on your receipt) AND the indicator must be all the way to the top of the green. If you’ve an older unit then it must have been serviced within the last 12 months with a current Inspection tag attached and the indicator must be all the way to the top of the green. GENERATORS: Only onsite food prep companies will be allowed the use of generators and only when food vendor is in full compliance with Fire Department regulations. Pre-packaged food vendors are not allowed the use of a generator. There is no street power onsite and if you need power for your onsite activation we highly recommend renting or bringing a whisper-quiet generator, battery pack or power station. The use of generators is only allowed if approved by Miramar Events and the San Francisco Fire Department prior to the event and only in full compliance with code and guidelines. FIRE DEPARTMENT REQUIREMENTS FOR GENERATORS — PLEASE READ CAREFULLY TO BE SURE YOU'RE IN COMPLIANCE: Generators must be placed 20’ away from other vendors and structures; Vendors must have a 40B:C fire extinguisher with the generator; Vendors must create a 10’ safety perimeter (barricades, fencing, cones, caution tape) to block off public access to the generator; Vendors may not have any additional fuel stored on site or brought onto the site once the event starts; Vendors must place rubber matting or some protective safety layer over any extension cord or cable; and Grounding rods are required in some cases depending on the type of generator.
Food Vendor Event Info
What is required by me to have with me to sell at the event?
FOOD VENDORS ARE REQUIRED TO PROVIDE: •Compostable food ware not limited to plates, cups, napkins and utensils. •All personnel, equipment, supplies and materials that you require; •Weights, sand bags, cinder blocks or other mechanism to secure, tie-down and stabilize tenting and displays; •Signage and decorative items for your space as you wish; •Staff to break-down and consolidate your recyclables, compost, and garbage and place in event recycling, compost, and debris boxes; •Water and ice as needed; •Full cooperation and compliance with Health Dept. rules and regulations; and •Full cooperation and compliance with Fire Department rules and regulations (see below). FIRE DEPARTMENT REQUIREMENTS FOR GENERATORS — PLEASE READ CAREFULLY TO BE SURE YOU'RE IN COMPLIANCE: •Generators must be placed 20’ away from other vendors and structures; •Vendors must have a 40B:C fire extinguisher with the generator; •Vendors must create a 10’ safety perimeter (barricades, fencing, cones, caution tape) to block off public access to the generator; •Vendors may not have any additional fuel stored on site or brought onto the site once the event starts; •Vendors must place rubber matting or some protective safety layer over any extension cord or cable; and •Grounding rods are required in some cases depending on the type of generator, and due to the nature of the event there is no available areas to ground, so make sure you are not required to use a grounding rod to use your generator.
Food vendors must comply with San Francisco County’s ZERO WASTE Ordinance and are prohibited from selling alcoholic beverages and water.
All food and drink vendors must comply with event guidelines and San Francisco County’s ZERO WASTE Ordinance: •Food and drink vendors are prohibited from selling alcoholic beverages and water. •Foodware and drinkware provided must be reusable, recyclable, or compostable. NO plastic, polystyrene or styrofoam product will be allowed. •Compostable foodware must be labeled with the word, “Compostable” and be BPI Certified. •Visit bpiworld.org/Find-Certified-Products •Plastic stirrers, toothpicks and beverage plugs are banned. Acceptable alternatives include paper, wood, and other natural fiber. •All food and beverage accessories like lids, containers, cutlery, and napkins are to be provided upon request OR at a self-serve station. •Distribution of single-use plastic straws including, compostable plastic ones are restricted. Acceptable alternatives include paper and other natural fiber. •All straws may only be made available upon request i.e. behind the counter. FOOD VENDORS MUST BE IN COMPLIANCE WITH THE ZERO WASTE EVENT CHECKLIST https://sfenvironment.org/sites/default/files/fliers/files/sfe_zw_events_checklist_september2022.pdf
Who do I name for my liability insurance?
Food vendors are required to list Miramar Events, 1327 Livingston Avenue, Pacifica CA 94044 and the Union Street Association, 2055 Lombard Street,San Francisco CA 94147
Where can I find the San Francisco health permit application?
https://www.sfdph.org/dph/files/EHSdocs/ehsForms/formsSpecialEvents/TFF_Concession_Application.pdf Do not fill out and send over until you are accepted. Health Permits must also be sent directly to the promoter Miramar Events and not to the Health Department directly.
Is there vendor parking available for my workers?
There is no dedicated onsite parking available, and highly recommend public transportation or ride sharing for your event specialists. If you need to drive to the event there are two parking garages we recommend: Lombard Street Garage - Lot #202 – 8 minute walk to event edge 2055 Lombard St., San Francisco CA 94123 Pierce Street Garage - Lot #206 – 10 minute walk to event edge 3236 Pierce St, San Francisco, CA 94123 We also recommend checking out lots.impark.com – which helps you book the lots above in advance lots.impark.com
When can I start setting up my display or space, and when can I break down?
Setup can begin at 5am Saturday June 3rd after the street closure takes place Vendors must be setup and in place and vehicles removed from the event site by 9am to allow time for the event to open to the public. Cleanup and removal of product from your space between Saturday night and Sunday morning can begin after the event closes Saturday at 7pm. Vendors must be set back up on Sunday by 9am to allow time and space for the event to the public. The final breakdown for the event and removal of your belongings can begin Sunday after 6:30pm or when access is allowed by event security. Please have everything removed from the street by 9pm to aid in the reopening of the street.
Is power available on-site?
There is no street power onsite and if you need power for your onsite activation we highly recommend renting or bringing a whisper-quiet generator, battery pack or power station. The use of generators is only allowed if approved by Miramar Events and the San Francisco Fire Department prior to the event and only in full compliance with code and guidelines. FIRE DEPARTMENT REQUIREMENTS FOR GENERATORS — PLEASE READ CAREFULLY TO BE SURE YOU'RE IN COMPLIANCE: •Generators must be placed 20’ away from other vendors and structures; •Sponsors and exhibitors must have a 40B:C fire extinguisher with the generator; •Sponsors and exhibitors must create a 10’ safety perimeter (barricades, fencing, cones, caution tape) to block off public access to the generator; •Sponsors and exhibitors may not have any additional fuel stored on site or brought onto the site once the event starts; •Sponsors and exhibitors must place rubber matting or some protective safety layer over any extension cord or cable; and •Grounding rods are required in some cases depending on the type of generator. If you require power for your activation let us know so we can discuss details and ensure everything goes smoothly. Prepackaged food vendors are not allowed the use of generators.
Is there overnight security?
Saturday night there will be an overnight security team patrolling the streets. We still recommend to our vendors that they always take the necessary precautions when leaving out items overnight and strongly recommend any valuables or products be taken home at the end of the event. While we always strive to provide the best possible environment for our clients to market their products we do like to remind everyone that if you decide to leave anything in your event space overnight that Miramar Events or Union Street Association is not liable for any damage or theft that could happen overnight.
Are vendors required to bring a fire extinguisher?
Yes, the San Francisco Fire Department requires all vendors to have a visible and easily accessible 2A:10BC rated fire extinguisher in their space. Fire Departments are very particular in requiring that if the extinguisher is recently purchased, it must be stamped with the CURRENT year on the body (check the label or the bottom of the unit--not the date on your receipt) AND the indicator must be all the way to the top of the green. If you’ve an older unit then it must have been serviced within the last 12 months with a current Inspection tag attached and the indicator must be all the way to the top of the green.
What are the eco-conscious requests by the organizers for a green event?
In an effort to be a green event and to be globally conscious of our environmental impact as a community we ask vendors to be conscious of their setup. We recommend non vinyl banners, printing done with environmentally friendly inks, upcycled displays, limiting the use of paper products like business cards and receipts and to work to use more digital receipts and virtual cards. We also ask that our vendors and patrons try to be conscious of our separate trash, recycle and compost bins and to be as thoughtful as possible about properly disposing of their waste.
Who do I contact if I have questions regarding the event?
Please reach out to us through the contact page on the event website for a quick response as our entire team has access to this contact form.